Buying a new smartphone from Xiaomi, Redmi or Poco line is always accompanied by pleasant emotions, but the process of transferring data can be a real test. It is especially disappointing to find that important entries, shopping lists or working ideas stored in the standard app "Notes" did not appear on the screen of the new gadget automatically. Many users mistakenly believe that synchronizing contacts will save text files, but this is not always the case.
There are several proven methods to quickly and safely transfer information from your old device to your new one, depending on the version of the MIUI or HyperOS operating system, whether you have a Mi Account, or how fast you can connect to your Internet connection, and in this article, we will take a closer look at each option so you can choose the one that is most suitable for your situation.
Using the Mi Cloud cloud service for synchronization
The easiest and most reliable way that the developers of the ecosystem originally laid down is to use their own cloud storage Mi Cloud. This method does not require the installation of third-party applications and works at the system level.
On your old phone, go to the settings and find the cloud services section, which is usually located at the top of the settings menu or under the "Mi Account" subsection. Make sure the slider opposite the "Notes" item is activated. Once turned on, the system automatically uploads all your records to the server.
- 📲 Open Settings on an old smartphone.
- ☁️ Go to the Mi Account section and select Synchronization.
- ✅ Make sure the Notes switch is lit blue.
- 🔄 Click the "Sync" button to force data updates.
Once the process is complete, it is easy to log into the same account on the new device, and the system will pull all the data from the cloud itself, which is especially convenient because notes will be available not only on phones, but also on tablets or through the web interface.
⚠️ Attention: Free to the user is available only 5 GB of space. If you have accumulated a lot of records with attached images or voice recorders, the space in the cloud may run out and sync will stop.
Transfer via Mi Mover app when you first set up
If you've just unpacked a new phone, the ideal solution is Mi Mover, a system application designed specifically for migrating data between brand devices, and it runs on a local Wi-Fi channel, so the transfer speed is very fast and Internet traffic is not consumed.
Run the app on both smartphones. Select the Receiver role on the new device and the Sender role on the old one. Scan QR-The camera will create a secure connection between the gadgets. In the list of transmitted data, be sure to tick the "System Data" section or specifically "Notes", if this option is displayed separately.
☑️ Preparing for migration through Mi Mover
It's important to understand that Mi Mover copies not only text, but also folder structure, tags, and even recently deleted entries if they're still in the bin. The process can take anywhere from minutes to an hour depending on the size of the archive.
What to do if the Mi Mover is frozen?
Export and import notes manually through file
In situations where cloud services are unavailable or the Internet connection is unstable, you can use a manual method. The standard Notes app in the MIUI shell allows you to export individual records or entire folders to universal formats, which gives you complete control over the process.
Open the note, click three dots in the corner of the screen, and select Send or Export. The system will suggest saving the file in.txt or.html. The saved document can be transferred via Bluetooth, messenger or USB-Cable and then open on a new device.
However, this method has a significant disadvantage: when importing the file will turn into text, and you will lose the ability to edit in the format of the original note, if you do not use special converters.
| Parameter | TXT format | HTML format | Mi Note format |
|---|---|---|---|
| Preservation of text | Yes. | Yes. | Yes. |
| Preservation of pictures | No. | Partially. | Yes. |
| Editing | Any editor. | browser | Only in the Notes. |
| File size | Minimum | Medium. | Depends on the content. |
Use this method to archive critical information that needs to be stored forever, regardless of the future platform or operating system change.
Alternative: Using Google Keep and Third-Party Services
Many users of the Android ecosystem prefer not to be attached to the smartphone brand using cross-platform solutions. Google Keep is perhaps the best alternative to the standard app. It automatically syncs with your Google account.
To migrate data, install Google Keep on your old phone. Xiaomi's standard Notes settings often have an export or share feature. You can send text of notes en masse to the Keep app. Keep is enough on a new phone, and all the records will appear instantly.
- 🌐 Open Google Play and download Google Keep.
- 📤 Copy text from old notes and paste it into new Keep cards.
- 🔒 Sign in to your Gmail on your new device.
- ✨ Enjoy instant sync between phone, tablet and PC.
The advantage of this approach is that your data is no longer dependent on the Chinese manufacturer's servers, and even if you decide to switch to a Samsung or iPhone in the future, your records will stay with you.
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Use voice input in Google Keep to quickly capture ideas, and the app automatically recognizes speech and translates it into text, which greatly speeds up the recording process.
Solution: What to do if the synchronization is not working
Sometimes users are faced with a situation where everything is done according to the instructions, but the data does not appear. Often the problem lies in the energy saving settings. Aggressive battery optimization in MIUI can block the background work of the synchronization service.
Go to the battery settings, find the Notes app or the Mi Cloud app, and select No Limits mode, which will allow the app to run in the background and complete the data transfer. Also check if the phone has the wrong date and time, which is a common cause of errors. SSL-certificate.
⚠️ Note: If you have reset your network settings, make sure that the Notes app has permission to use mobile data and Wi-Fi. Without this, synchronization is impossible.
In rare cases, cleaning the app cache helps. Go to Settings → Apps → All Apps → Notes → Memory and click Clear Cache. Don’t confuse it with the Clear Data button, as this will delete all local records that haven’t gone to the cloud yet.
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The main reason for synchronization failures is the restrictive mode of application operation in the background, turned on by default to save battery power.
Comparison of methods and selection of the optimal option
So to sum up, there's no one-size-fits-all solution, and it depends on your priorities. If speed is important and you're changing your phone right now, use Mi Mover. If you want reliability and access from other devices, choose Mi Cloud or Google Keep.
For users who frequently change smartphones or plan to move away from the Xiaomi brand in the future, the smartest step is to gradually switch to independent note-keeping services, eliminating the need for complex migrations in the future.
Remember to back up your important data regularly. Technology is different, and losing information due to a system failure or a forgotten password can come as a nasty surprise. Regularly checking sync statuses in your account settings is the best habit to keep data.