How to Create a List in Xiaomi Notes: From Tokens to Checklists

Notes on Xiaomi smartphones are no longer just a notebook — a complete tool for organizing tasks, purchases and ideas. But many users still don’t know how to properly process lists in the standard Notes app. Meanwhile, there are hidden features that exceed the capabilities of even some third-party applications, from simple numbering to interactive checklists with ticks.

In this article, you will find 5 proven ways to create a list in Xiaomi notes, from basic to advanced.We will understand how to work with markers and numbering, where to find hidden formatting tools, and why sometimes lists get lost when synchronized. You’ll also learn how to export.txt listings without losing structure, a feature that’s not even mentioned in the official documentation. MIUI.

The instructions are relevant for all modern versions of firmware: from MIUI 12 HyperOS, including Redmi models, POCO and flagship series Xiaomi 13/14. If you use custom firmware - check the version of the app "Notes" in Settings → Annexes → Application management.

1. Basic List with Markers: How to Enable and Configure

The easiest way to structure information is to use tagged lists, which Xiaomi notes do not show in an obvious way: there is no separate button on the toolbar, but the function is hidden in the formatting menu.

To create a list with dots:

1. Open the Notes app** and create a new note (button «+» lower-right).
2. Type the first item on the list (e.g., “Buy bread”).
3. Select the text and click on the icon "A" (formatting) in the top panel.
4. In the menu that appears, select the List → Marked.
5. Click Enter to add the following item – the marker will appear automatically.

Standard round markers (•) are used by default, but can be replaced by:

• 📌 Square markers: highlight the list → Formatting → List of lists → Square markers.
• 🔢 Numbers: Same path, but select Numbered List.
• 🎨 Color markers: highlight the marker (not text!) and select the color in the palette.

⚠️ Note: If the markers do not appear when you press Enter, check if the draft mode is turned on in the note settings.

💡

To quickly remove all markers, highlight the entire list and click the List → It's a simple text. It saves time if you want to convert the list into a normal paragraph.

Numbered lists: automatic numbering and nesting

The numbered lists in Xiaomi notes support automatic renumbering and nested levels, useful for creating multi-level instructions or plans, such as creating a to-do list for the day with sub-items:

1. Work.


1.1. Send a report.




1.2. Calling the client




Personal matters




2.1 Buying groceries




2.2. Enroll in a doctor's office

How to do this:

1. Create a numbered list (select the text) → Formatting → List of lists → Numbered).
2. To create a nested item: On Android 10-12: Press Tab on the keyboard (or hold Space for a while). 2 On Android. 13+ HyperOS: Swipe the list item to the right.

Backspace

Please note the limitations:

• 🔢 Maximum nesting level – 5 levels (on the 6th application will automatically return the item to the 5th).
• 🔄 When copying a list to another editor (such as Google Docs), the nesting may get lost – export the note to.txt via the Share Menu. → Exports.
• 📱 On some models (Redmi Note 10 and older), nested items are displayed with indentation, on older ones - without visual separation.

Checklists with ticks: how to create and synchronize

The function of checklists appeared in Xiaomi notes since MIUI 11, but many users still don't know how to use it. It's not just checklists, it's got run statistics, notifications, and even co-editing (if you're noticing a sharered note).

Instructions for establishment:

1. Open a new note and click on the Checklist icon** (the tick icon) in the bottom panel.
2. Enter the first item and press Enter. For each new item, the tick will be added automatically.
3. To mark the task completed, tap the circle to the left of the text.

Additional opportunities:

• 📊 Statistics: Progress is displayed at the top of the checklist (e.g., “3 of 7»).
• 🔔 Notifications: If you add time to the item (for example, “Buy milk 18:00”), when synchronized with Mi Account, a reminder will appear.
• 🔄 Sort: Hold the item and drag it up/down.
• 🗑️ Remove completed: click on three dots in the upper right corner of the checklist and select Remove completed.

⚠️ Note: If the checklist is not saved after closing the note, check the sync settings in Profile → Settings → Synchronizing notes on some firmware (POCO F3 s MIUI 13) manual activation of the synchronization checklist option is required.

4. Hidden functions: Hot keys and gestures

Xiaomi’s Notes app supports hotkeys and gestures that speed up listings, which are undocumented but work on most devices.

A few more life hacks:

• 🔍 Search by listing: type in the search bar type:list to find all notes with listings.
• 📎 Listing: Swipe the note to the left and click on the pin icon – so important checklists will always be on top.
• 🌐 Exports to HTML: Share a note via Export → HTML, to save formatting lists when migrating to PC.

5. Problems with lists and their solutions

Even in the standard Xiaomi app, bugs with lists sometimes occur.-5 Problems and ways to correct them:

1. Markers disappear after saving Reason: conflict with the theme of the design. Solution: switch to the standard theme in Settings → Display. → Topics.
2. Numbering gets lost when you edit Reason: manually change the item number. Solution: delete the number and press Enter - the app renumbers the list automatically.
3. Checklist not synced Reason: Mi Cloud disabled for notes Solution: check Settings → Accounts. → Mi Account → Synchronization.
4. The nesting doesn't work on the old models. Reason: firmware restriction. Solution: update. MIUI Use an alternative (e.g. Google Keep) before the latest version).
5. The lists are displayed as plain text when exporting Reason: the wrong format is chosen. Solution: export to.html instead of.txt.

⚠️ Note: If after the update MIUI All lists in your notes are missing, don't panic, the data is stored in the cloud. → Accounts. → Mi Account → But remember, this only works if the sync was on before the crash.

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Before any manipulation of notes (update, phone reset) check if sync with Mi Account is enabled.This is the only way to guarantee listings are saved.

6.Alternative apps for listings on Xiaomi

If the standard Notes don’t work, consider alternatives with advanced features for lists:

How to transfer lists from Xiaomi’s Notes to another app:

1. Export the note to.txt or.html via the Share Menu.
2. Open the file on the PC and copy the text.
3. Insert it into a new application (in most cases, the formatting will remain).

If you want maximum performance, combine standard Notes for quick listings and specialized apps for complex tasks, such as Google Keep, which is convenient to keep shopping lists, and Notion, which is convenient to plan projects.

7. Creating lists through voice input

Few people know, but in Xiaomi notes, you can create lists by voice - this saves time, especially when hands are busy.The feature works through the built-in Google Assistant or Mi. AI (new-model).

How to do this:

1. Open a new note and click on the microphone icon on the keyboard.
2. Dictate the list using the phrases: “New item: buy milk” (for markers), “Paragraph one: call your mom” (for numbering), “Add to checklist: go to the gym” (for ticks).

After dictation is completed, the application will automatically format the text as a list.

Important nuances:

• 🎤 It only works in English, Chinese and Russian (for other languages, the list will be created as a regular text).
• 📶 Requires Internet connection (voice commands are processed on servers) Google/Xiaomi).
• 🔊 In noisy places, it is better to use a wired headset - otherwise recognition will be error-prone.

If voice input is not working:

1. Check the permissions for the microphone in Settings → Annexes → Notes → Permits.
2. Update the Google App (responsible for speech recognition) in the Play Market.
3. Switch to the Gboard keyboard (it better implemented voice control).

FAQ: Frequent questions about listings in Xiaomi notes