How to use email on Xiaomi phone: from setup to advanced features

Email remains a key communication tool, even in the age of instant messengers. On Xiaomi smartphones, email may seem simple, but beginners often have questions about how to add an account, why emails don’t arrive, or how to set up notifications. In this article, we’ll look at everything from basic settings to solving typical problems.

Xiaomi smartphones based on MIUI There are two main ways to work with mail: through a standard application. MIUI Mail (formerly Email) and third-party clients like Gmail or Outlook, will focus on the former, as it is optimized for the Xiaomi ecosystem and integrated with system features (such as quick responses in the notification bar). However, the setup principles are universal and apply to most email services.

It’s important to understand that email issues on Xiaomi are often not related to the device itself, but rather to server settings (especially if you’re using enterprise Exchange or obscure domains), and we’ll look at these cases separately and give you a checklist for diagnostics.

1. Selection of a mail client: MIUI Mail vs Gmail vs Outlook

Before you set up your mail, you should decide on the application. Each option has pros and cons:

• 📱 MIUI Mail (built-in): minimalist interface, gesture support MIUI (For example, swipe for archiving, integration with system notifications.
• 📧 Gmail: better support for spam filters and categories (Social, Promotions), sync with other Google services. 9A).
• 💼 Outlook: Perfect for corporate email (Exchange, Office 365), calendar and OneDrive file support.

If you use mail on the domain @gmail.com or @yandex.ru, It is more logical to choose a native application (Gmail or Yandex.Mail). IMAP/Exchange Better than Outlook or MIUI Mail (unless you need advanced features).

Advice: on new Xiaomi models (for example, Xiaomi) 13T or Redmi Note 12) built-in application MIUI Mail supports dark theme and responsive interface. To enable it, go to Settings → Screen. → Dark theme and select Enable for all applications.

2. Step-by-step setting up the mail in MIUI Mail

Add a mailbox to a standard application in 2-3 minutes.

1. Open the Mail app (the envelope icon on your desktop).
2. Click Add Add Account → Select a service provider (Google, Yandex, Mail.ru or Other for manual setup).
3. Enter your email and password if you use two-factor authentication (2FA), You will need to generate the application password in the security settings of the mail service.
4. Set up synchronization parameters: 📥 Sync Period: Select Every Hour for Battery Savings or Push Notifications for Instant Alerts. 📁 Sync folders: Mark Incoming, Submitted and Drafts (the rest can be turned off to speed up work).

Ready.

Check your internet connection (Wi-Fi or mobile data)

Make sure that the password from the mail is correct (reset via the web version if you make a mistake)

Shut down. VPN (Some servers block connections from other countries)

Update the annex MIUI Mail to the latest version (in Play Market)

-->

If you add an error when you can’t connect to the server, check:

• 🔒 Correctness of the entered password (check the register!).
• 🌍 Server settings: Mail service Incoming mail server (IMAP)PortServer of outgoing mail (SMTP)Port port Gmailimap.gmail.com993smtp.gmail.com465 Yandeximap.yandex.ru993smtp.yandex.ru465 Mail.ruimap.mail.ru993smtp.mail.ru465 Outlook/Hotmailimap-mail.outlook.com993smtp-mail.outlook.com587
• 🔄 Is access enabled for less secure applications (Gmail requires you to enable in your Google account settings).

💡

If you use corporate email from Exchange, ask the administrator for manual configuration: server address, domain, and username (often different from email).

3. Set up notifications and widgets

By default. MIUI Mail only shows notifications for the inbox to customize the alerts to your needs:

1. Open the Mail app → tap three points in the upper right corner → Settings.
2. Select your account → Notifications.
3. Activate the switches: 🔔 Notification Sound – Choose a Melody from System or Download Yours. 📬 Vibration – adjust the pattern (short/long/user). 🔴 LED indicator - works only on models with LED-lamp (e.g., lamp, POCO X3 Pro).

Notification folders

Important

Stars.

For quick access to the mail, add a widget to the home screen:

1. Press and hold the empty space on the desktop → Widgets.
2. Find the Mail widget (usually) 4×1 or 4×2).
3. Drag it to the screen and select an account to display.

On Xiaomi models with MIUI 14 and newer notices from MIUI Mail can be grouped:

1. Go to Settings. → Notifications and status bar → Grouping of notifications.
2. Turn on the option and select by Apps.

To speed up the work, use quick answers:

1. In your account settings, enable Quick Answers.
2. Add templates (e.g., Thank you, received! or I’ll reply later).
3. When viewing the letter, swipe down the text - a panel with templates will appear.

On Xiaomi models with MIUI 13+ Posted Posting is available in the Mail app, and the email will leave at a specified time (good for business correspondence). ⏰ near the send button.

💡

Use the drafts folder to save unfinished emails. MIUI Mail drafts are automatically saved every 2 minutes, but only when connected to the Internet.

If you need to send a large attachment (such as a video or archive), consider the limitations:

• 📎 Gmail: Up to 25MB (Google Drive for larger files).
• 📎 Yandex: Up to 30MB.
• 📎 Mail.ru: up to 25 MB (for files up to 2 GB available Mail.ru Cloud function).

5. Solving Typical Mail Problems on Xiaomi

Even after the right setup, there can be failures. Let's look at the most common ones:

⚠️ Note: If emails don’t come but you can send them, the problem is most likely on the incoming server side (IMAP). Check if your ISP is blocking port 993 (e.g., some mobile operators restrict traffic for mail).

Problem 1: Mail is not synchronized

• 🔄 Restart your phone (hold the power button for 10 seconds).
• 📶 Check your internet connection: Some email servers (like Yandex) require a stable connection.
• ⚙️ In the account settings, turn off and turn on synchronization again.
• 🔋 Make sure that the battery saving mode for the Mail application is not turned on (Settings) → Battery → Energy consumption of applications).

Problem 2: No letters are sent

• 📤 Check the settings. SMTP-server (see table in section 2).
• 🔒 If you use Gmail, turn on the option to Allow less secure apps (link).
• 📧 Make sure the sender address matches your primary email (some servers block sending from alias addresses).

Problem 3: Constantly asking for a password

This is typical for accounts with two-factor authentication (2FA). Decisions:

• 🔑 Generate the application password in your email service’s security settings.
• 🔄 Delete the account from MIUI Mail and add again.
• 📱 Update the app to the latest version (in older versions) MIUI There were bugs with OAuth authentication).

💡

If you travel frequently, add an email account through the VPN Some providers (e.g. Mail.ru) block access from abroad.

Problem 4: Emails are delayed

The fault is the synchronization settings or background activity limitations:

1. Open the Settings. → Annexes → Application management → Post → Battery.
2. Choose No Limits.
3. In your account settings, set the Sync Period: Push (if supported by the server).

6 Security: How to Protect Your Mail on Xiaomi

Mail often contains confidential information, so it is important to ensure its protection:

• 🔐 Encryption: in MIUI The default is encrypted application data. To check, go to Settings. → Passwords and security → Encryption.
• 👤 Blocking the application: set a password or fingerprint to access the application MIUI Mail: Settings → Passwords and security → Application lockdown → Post
• 🚫 Screenshots Ban: In the same security settings, enable the option to Disable Screenshots for the app.
• 🔄 Backup: export important emails in.eml format (in the web version of mail) or set up automatic copying to the cloud.

If you suspect that your account has been compromised:

1. Change your password immediately through the web version of your email.
2. Check active sessions in security settings (e.g. in Gmail: Security) → Your devices).
3. Remove all unknown devices and revoke access to suspicious applications.

⚠️ Note: Xiaomi smartphones with an unlocked bootloader increase the risk of data leakage, including mail. If you do not plan to install custom firmware, it is better to leave the bootloader locked.

7. Advanced features: filters, signatures and integrations

Built-in application MIUI Mail supports a number of useful features that many people don’t know about:

Configuring automatic filters

Letters are automatically sorted:

1. In the web version of email (such as Gmail or Yandex), create a filter by sender, topic or keywords.
2. Set up the action (for example, move to the Work folder or mark with an asterisk).
3. V MIUI Mail sync folders – filters will be applied on the phone.

Addition of a signature

To add an automatic signature to all emails:

1. Open the Settings. → Account. → Signed.
2. Enter text (such as your name, job title, and contacts).
3. Use it. HTML-tags for formatting (e.g, <br> line-transfer).

Integration with calendar and contacts

If the letter mentions an event (e.g., “Meeting at 15:00 am"), MIUI Mail will suggest adding it to Calendar to enable this feature:

1. Go to Settings. → Account. → Automatic Event Detection.
2. Select a calendar to save (e.g. Google Calendar).

To synchronize contacts with mail:

1. Open the letter from the new sender.
2. Put it on his email. → Add in contact.
3. Select an account to save (Google, MIUI or SIM-map).

Use of alias addresses

Some email services (e.g. Gmail and Yandex) allow you to create aliases for a single mailbox.@gmail.com I can add an ivan.+work@gmail.com. Emails to both addresses will come in the same box, but you can filter them by pseudonym.

8.Alternative ways to work with mail on Xiaomi

If the built-in application MIUI Mail is not happy with you, consider alternatives:

• 📧 Gmail: the best choice for users of the Google ecosystem. Supports smart answers (artificial intelligence prompts phrases) and integration with Google Meet.
• 📊 Outlook: convenient for working with attachments (preview) PDF and Excel without downloading).
• 🛡️ ProtonMail: email with encryption PGP (suitable for confidential correspondence).
• 📱 Spark or BlueMail: clients with advanced features (delayed sending, email reminders).

To install a third-party client:

1. Download the app from Play Market or AppGallery.
2. At the first start, allow access to contacts and storage (necessary for work with attachments).
3. Add the account according to the instructions (similarly) MIUI Mail).

On Xiaomi models without Google services (for example, for the Chinese market) use the APK-App versions from sites like APKMirror. Note that this can compromise security — install only verified sources.

💡

Side mail clients may consume more battery due to background activity.To save charge, limit synchronization to 1 time per hour.

FAQ: Frequent questions about mail on Xiaomi